STRATEGIC PRIORITY: Transportation & Infrastructure
AGENDA DATE: October 23, 2024
COUNCIL DISTRICT(S): 5, 8
DEPARTMENT: Department of Transportation and Public Works
EXECUTIVE: Dev Rastogi
______________________________________________________________________
SUBJECT
Title
Authorize a construction services contract for the Elam Road Safe Routes to School (SRTS) Pedestrian Improvements (CSJ 0918-47-326) project to construct bicycle and pedestrian improvements along Elam Road from North Jim Miller Road to Pemberton Hill Road - HQS Construction, LLC, lowest responsible bidder of three - Not to exceed $3,326,138.89 - Financing: Elam Road SRTS Improvements Fund ($1,962,980.00), Street and Transportation (A) Fund ($500,000.00), and 2024B Certificates of Obligation ($863,158.89)
Body
BACKGROUND
The City of Dallas was awarded a grant of $1.96 million from the Federal Highway Administration’s Transportation Alternatives Set-Aside Program administered by the Texas Department of Transportation (TxDOT) for the Elam Road SRTS Pedestrian Improvements Project. The project will construct roadway improvements to accommodate a shared-use path along Elam Road from North Jim Miller Road to Pemberton Hill Road, as well as other pedestrian safety and accessibility features including crosswalks and upgrade of the traffic signal at Elam Road and North Jim Miller Road.
This action will authorize a construction services contract with HQS Construction, LLC, lowest responsible bidder of three, for construction of the Elam Road SRTS Pedestrian Improvements project.
Bid specifications were developed and publicly advertised on July 17, 2024, for competitive bids associated with the Elam Road SRTS Pedestrian Improvements (CSJ 0918-47-326) Construction Project. Bids were opened on August 9, 2024.
The following chart illustrates HQS Construction, LLC’s contractual activities with the City of Dallas for the past three years:
AVI DWU PKR TPW
Active Projects 1 0 0 0
Projects Completed 0 0 0 0
Change Orders 0 0 0 0
Projects Requiring Liquidated Damages 0 0 0 0
Projects Completed by Bonding Company 0 0 0 0
ESTIMATED SCHEDULE OF PROJECT
Begin Construction January 2025
Complete Construction March 2026
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On September 22, 2021, the City Council authorized a professional engineering services contract with Criado & Associates, Inc. for engineering services to design a shared use path along Elam Road between Pemberton Road and North Jim Miller Road and to design pedestrian improvements near the Ignacio Zaragoza Elementary School by Resolution No. 21-1540.
On April 13, 2022, the City Council authorized the acceptance of a grant from the United States Department of Transportation Federal Highway Administration through TxDOT for a Transportation Alternatives Set-Aside Program grant (Agreement No. CSJ 0918-47-326, CFDA No. 20.205) in the amount of $1,962,980.00 as federal share in the total project cost of $2,065,947.00 (Federal share $1,962,980.00, Indirect State $85,122.00, and Direct State Participation $17,845.00 totaling $2,065,947.00) for costs related to the construction of roadway improvements to accommodate a shared-use path along Elam Road from North Jim Miller Road to Pemberton Hill Road for pedestrian safety and accessibility features including crosswalks by Resolution No. 22-0547.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
Elam Road SRTS Improvements Fund |
$1,962,980.00 |
$ 0.00 |
$0.00 |
|
Street and Transportation (A) Fund |
$ 0.00 |
$ 500,000.00 |
$0.00 |
|
2024B Certificates of Obligation |
$ 0.00 |
$ 863,158.89 |
$0.00 |
|
Total |
$1,962,980.00 |
$1,363,158.89 |
$0.00 |
Council District Amount
5 $1,663,069.45
8 $1,663,069.44
Total $3,326,138.89
M/WBE INFORMATION
As a federal grant is used to fund a portion of this project, the Federal Disadvantaged Business Enterprise (DBE) program was incorporated in lieu of the City’s Business Inclusion and Development Plan. DBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
DBE Goal |
|
$3,326,138.89 |
Construction |
5.50% |
|
DBE Subcontracting % |
DBE Overall % |
DBE Overall Participation $ |
|
5.68% |
5.68% |
$188,937.64 |
|
• This contract exceeds the DBE goal. |
|
• HQS Construction, LLC - Local; Workforce - 80.00% Local |
PROCUREMENT INFORMATION
The following three bids were received and opened on August 9, 2024:
*Denotes successful bidder
Bidders Amount
*HQS Construction, LLC $3,326,138.89
7612 Peach Blossom Drive
Plano, TX 75025
CCGMG, LLC $3,573,410.89
Rebcon $5,500,111.47
OWNER/EXECUTIVE
HQS Construction, LLC
Shahid Rasul, President
MAP
Attached