STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: April 10, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize a five-year service price agreement for ground maintenance services of Texas Department of Transportation properties within the corporate boundaries of Dallas for the Department of Public Works - Good Earth Corporation, most advantageous proposer of two - Estimated amount of $16,186,350 - Financing: General Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for the ground maintenance services of Texas Department of Transportation (TxDOT) properties within the corporate boundaries of Dallas for the Department of Public Works. This includes approximately 3,600 acres of TxDOT property such as highway medians, parkways, side medians, triangles, islands, interchange islands, shoulders, Green Ribbon Projects, and other TxDOT rights of way. The TxDOT Green Ribbon Program provides landscaping improvements such as plant materials and irrigation along TxDOT rights of way to establish a higher level of visual appeal along the corridors within Dallas City Limits increasing aesthetic appeal citywide.
This service price agreement will include all labor, materials, and equipment necessary to provide complete and continuous maintenance of all trees, shrubs and ground coverings, and Green Ribbon landscaped areas including but not limited to; mowing, litter removal and disposal, line trimming, pruning, de-weeding, blade edging, and herbicide treatments.
A five-member committee from the following departments reviewed and evaluated the qualifications:
• Department of Equipment and Fleet Management (1)
• Department of Public Works (1)
• Small Business Center Department (1)
• Water Utilities Department (1)
• Office of Procurement Services (1)*
*The Office of Procurement Services evaluated cost and local preference, if applicable.
The committee selected the successful respondent on the basis of demonstrated competence and qualifications under the following criteria:
• Cost 30 points
• Experience 25 points
• Approach 25 points
• Business Inclusion and Development Policy 15 points
• Local Preference 5 points
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $17.82; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On November 13, 2019, the City Council authorized a three-year service price agreement for the ground maintenance services of Texas Department of Transportation properties within the corporate boundaries of the city Dallas for the Department of Public Works with Good Earth Corporation by Resolution No. 19-1805.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
General Fund |
$2,319,795.00 |
$2,319,795.00 |
$11,546,760.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$16,186,350.00 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
100.00% |
$16,186,350.00 |
|
• This item is Other Services which does not have an availability and disparity participation goal, however the prime is a WBE. |
|
• Good Earth Corporation - Local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Request for Competitive |
• Utilized for high technology procurements, insurance procurements, and other goods and services |
|
Sealed Proposal |
• Recommended offeror whose proposal is most advantageous to the City, considering the relative importance of price, and other evaluation factors stated in the specifications |
|
|
• Always involves a team evaluation |
|
|
• Allows for negotiation on contract terms, including price |
The Office of Procurement Services received the following proposals from solicitation number BI23-00022609. We opened them on August 18, 2023. We recommend the City Council award this service price agreement in its entirety to the most advantageous proposer.
*Denotes successful proposer
Proposers Address Score
*Good Earth Corporation 7922 Forney Rd. 80.78
Dallas, TX 75227
Facilities360 35150 West Michigan Ave. 60.00
Wayne, MI 48184
OWNER
Good Earth Corporation
Emily Points, President