STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: January 8, 2025
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a three-year service price agreement for grounds maintenance, xeriscape, flower beds, and arborist work services for the Dallas Water Utilities Department - V.L. & I., Inc. dba Urban Landscaping & Irrigation, most advantageous proposer of two - Estimated amount of $1,622,074.08 - Financing: Dallas Water Utilities Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which is ordered on an as-needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for grounds maintenance, xeriscape, flower beds, and arborist work services for the Dallas Water Utilities Department. These services will include mowing, trimming, edging, flower bed maintenance, mulching, and xeriscaping services.
A four-member committee from the following departments reviewed and evaluated the qualifications:
• Dallas Water Utilities Department (2)
• Park & Recreation Department (1)
• Office of Procurement Services (1)*
*The Office of Procurement Services evaluated cost and local preference, if applicable.
The committee selected the successful respondents on the basis of demonstrated competence and qualifications under the following criteria:
• Experience 35 points
• Approach 30 points
• Cost and timeframe 30 points
• Local Preference 5 points
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $18.24; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 13, 2021, the City Council authorized a three-year service price agreement for grounds maintenance and xeriscaping for the Water Utilities Department with Shawnee Mission Tree Service, Inc. dba Arbor Masters Tree Service by Resolution No. 21-0146.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
Dallas Water Utilities Fund |
$450,074.08 |
$540,800.00 |
$631,200.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$1,622,074.08 |
Other Services |
32.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
33.29% |
33.29% |
$539,988.46 |
|
• This contract exceeds the M/WBE goal. |
|
• V.L. & Inc dba Urban Landscaping & Irrigation - Local; Workforce - 80.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Request for Competitive |
• Utilized for high technology procurements, insurance procurements, and other goods and services |
|
Sealed Proposal |
• Recommended offeror whose proposal is most advantageous to the City, considering the relative importance of price, and other evaluation factors stated in the specifications |
|
|
• Always involves a team evaluation |
|
|
• Allows for negotiation on contract terms, including price |
The Office of Procurement Services received the following proposals from solicitation number BUZ24-00025013. We opened them on August 16, 2024. We recommend the City Council award this service price agreement in its entirety to the most advantageous proposer.
*Denotes successful proposer
Proposers Address Score
*V.L. & I., Inc. 700 South Dallas Ave. 88.99
dba Urban Landscaping & Lancaster, TX 75146
Irrigation
Shawnee Mission Tree 1510 Jelmak St. 63.33
Service, Inc. Grand Prairie, TX 75010
dba Arbor Masters Tree
Service
OWNER/EXECUTIVE
V.L. & I., Inc. dba Urban Landscaping & Irrigation
Dexter Payne, Chief Executive Officer