STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: June 28, 2023
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
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SUBJECT
Title
Authorize a five-year service contract for a comprehensive web-based recreation management software system for the Park & Recreation Department - RecTrac, LLC dba Vermont Systems most advantageous proposer of five - Not to exceed $416,066 - Financing: Recreation Program Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service contract is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This service contract will provide for the purchase of a comprehensive web-based recreation management software system. This recreation management software system tracks recreational registrations for programs, athletic fields, and building reservations for 43 recreation centers. This software system also manages user accounts and memberships which are used to track program attendance and usage.
The system also utilizes a point-of-sale module for handling ticket, food, and merchandise sales at all aquatic facilities including Bahama Beach and Southern Skates.
This purchase will allow for software updates, City employee training, maintenance, and support needed to address the Park & Recreation Department's changing needs.
A seven-member committee from the following departments reviewed and evaluated the qualifications:
* Department of Information and Technology Services (1)
* Office of Arts and Culture (1)
* Park & Recreation Department (4)
* Office of Procurement Services (1)*
*The Office of Procurement Services evaluated cost and local preference, if applicable.
The committee selected the successful respondent on the basis of demonstrated competence and qualifications ...
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