STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: June 28, 2023
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
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SUBJECT
Title
Authorize a ten-year cooperative purchasing agreement for the purchase of a software upgrade and infrastructure migration to the City's existing financial software for the Department of Information and Technology Services with Carahsoft Technology Corp. through the Omnia Partners cooperative agreement - Not to exceed $22,095,744.84 - Financing: Data Services Fund ($19,595,744.84) and Coronavirus State and Local Fiscal Recovery Funds ($2,500,000.00) (subject to annual appropriations)
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BACKGROUND
Not including the ARPA appropriation, this action does not encumber funds; the purpose of a cooperative purchasing agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This cooperative purchasing agreement will provide for the purchase of a software upgrade and infrastructure migration of the City's existing financial software for the Department of Information and Technology Services. This upgrade will include implementation of new features and functionality in areas including travel management, grant life cycle management, cost accounting, cost reporting, and electronic invoice management.
The Advantage Financial System includes two key modules that are essential tools for the City to conduct day to day operations:
* Financial - used for the creation, monitoring, and managing of the City's financial accounting transactions and reporting
* Performance Budgeting - allows for development, approval and management of City's operating and capital budget, performance measures, and budget book publishing
The Omnia Partners cooperative agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas...
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