STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: January 8, 2020
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
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SUBJECT
Title
Authorize a three-year service price agreement for the rental of cranes with operators for the Department of Equipment and Fleet Management - Maxim Crane Works, L.P., lowest responsible bidder of two - Estimated amount of $485,170 - Financing: General Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will enable the Department of Equipment and Fleet Management to provide crane rental services with operators to various City departments. This agreement allows for the rental of a variety of cranes with operators on a short-term basis to accomplish day-to-day construction and special needs operations. This arrangement is advantageous to the City as it provides immediate access to various types and sizes of cranes with operators without the purchase, inventory, depreciation, and disposal cost associated with ownership of the equipment. This agreement will provide approximately 350 hours of crane rental with operators to be used citywide.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation inform...
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