STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: February 26, 2025
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
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SUBJECT
Title
Authorize a one-year service contract, with two one-year renewal options, for maintenance and repair of solar power equipment for the Department of Facilities and Real Estate Management - Axium Solar, Inc., most advantageous proposer of four - Not to exceed $536,965.00 - Financing: Capital Construction Fund (subject to annual appropriations)
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BACKGROUND
This action does not encumber funds; the purpose of a service contract is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This service contract will provide for maintenance and repair of solar power equipment for Department of Facilities and Real Estate Management. Currently the City has 11 active solar systems installed on City-owned facilities. This agreement will provide annual preventive maintenance and corrective maintenances to existing and future solar systems. Solar operations and maintenance (O&M) are crucial in ensuring the long-term sustainability and optimal performance of solar energy systems. This agreement will also ensure the reliable and efficient operation of solar installations by maximizing energy generation and minimizing downtime. Effective O&M practices contribute to the longevity of the system by reducing the need for premature replacement while lowering environmental impact. Proper maintenance also protects site personnel and the surrounding environment.
A six-member committee from the following departments reviewed and evaluated the qualifications:
* Department of Facilities and Real Estate Management (2)
* Office of Environmental Quality & Sustainability (1)
* Park & Recreation Department (1)
* Office of Procurement Services (2)*
*The ...
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