STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: January 22, 2025
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
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SUBJECT
Title
Authorize a three-year service price agreement for compressed natural gas fuel station parts and maintenance for the Department of Equipment and Fleet Management - Clean Energy dba California Clean Energy, Inc., only bidder - Estimated amount of $2,128,566.00 - Financing: Equipment and Fleet Management Fund (subject to annual appropriations)
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BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will for compressed natural gas fuel station parts and maintenance for the Department of Equipment and Fleet Management. The fuel stations have 26 slow-fill hoses that are used primarily for overnight filling of heavy-duty sanitation vehicles. In addition one is a fast-fill dispenser that is used for on-demand fueling of any City CNG vehicle. The agreement will also provide maintenance and parts for equipped fleet vehicles fueling stations for service centers as well as police substations. Maintenance includes monthly inspections for preventive maintenance as well as on-call requests for maintenance of all fuel lines and tanks.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase comp...
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