STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: May 22, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
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SUBJECT
Title
Authorize a one-year service contract, with one, one-year renewal option, for planning and production of the annual Dr. Martin Luther King Jr. Parade for the Office of Community Care - Sons of Solomon dba Hope Encourage Love Protect, most advantageous proposer of two - Not to exceed $200,000.00 - Financing: General Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service contract is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This service contract will provide for the planning and production of the annual Dr. Martin Luther King Jr. Parade for the Office of Community Care. These services will include the marketing and promotion of the event, securing sponsors, and the logistics and organization of participants on event day. This event symbolizes the need to continue Dr. King's legacy while focusing on equity, diversity, and opportunities within the community.
A five-member committee from the following departments reviewed and evaluated the qualifications:
* Office of Community Care (2)
* Office of Equity and Inclusion (1)
* Small Business Center Department (1)
* Office of Procurement Services (1)*
*The Office of Procurement Services evaluated cost and local preference, if applicable.
The committee selected the successful respondent on the basis of demonstrated competence and qualifications under the following criteria:
* Project workplan 40 points
* Prior experience 15 points
* Organizational capacity and cultural competency 15 points
* Cost 15 points
* Special requirements 10 points
* Local preference 5 points
As part of ...
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