STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: February 26, 2025
COUNCIL DISTRICT(S): All
DEPARTMENT: Department of Information and Technology Services
EXECUTIVE: Donzell Gipson
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SUBJECT
Title
Authorize (1) Supplemental Agreement No. 15 to increase the service contract, with two one-year renewal options with Workday, Inc. for continued licensing, configuration, hosting, maintenance, and technical support for the City's existing human resource and payroll system for the Department of Information and Technology Services; and (2) to extend the contract from March 3, 2025 to March 2, 2026 - Not to exceed $4,353,943.00, from $24,922,512.26 to $29,276,455.26 - Financing: Data Services Fund (subject to annual appropriations)
Body
BACKGROUND
This Supplemental Agreement will provide for continued licensing, configuration, hosting, maintenance, and technical support for the City's existing human resource and payroll system. An estimated 14,000 salaried and hourly employees use Workday to manage their city relationship, including but not limited to demographic information, time, benefits, performance, career, and pay management. Workday, Inc., is administered by the Department of Human Resources and the Department of Information and Technology Services subject matter experts who use the Human Capital Management program to provide services to meet the needs of current employees and retirees.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 28, 2018, the City Council authorized a six-year subscription contract for the licensing, configuration, hosting, maintenance, and technical support for the replacement of a citywide Human Capital Management application with Workday, Inc. by Resolution No. 18-0372.
On January 22, 2020, the City Council authorized Supplemental Agreement No. 6 to the subscription contract with Workday, Inc., to amend the scope of s...
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