STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: February 26, 2025
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
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SUBJECT
Title
Authorize a three-year master agreement for the purchase of kitchen and cafeteria supplies for the Dallas Fire-Rescue Department - Always Available Wholesales & Supply Services Corp., lowest responsible bidder of four - Estimated amount of $136,500.00 - Financing: General Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for the purchase of kitchen and cafeteria supplies for the Dallas Fire-Rescue Department. This agreement will provide miscellaneous kitchen and cafeteria supplies to be used at Dallas Fire-Rescue Department stations and facilities for a three-year period. Examples of items which are included in this agreement are as follows:
* Dinnerware
* Baking Utensils
* Kitchen Utensils
* Serving Ware
* Cookware
* Other Miscellaneous Kitchen Supplies.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
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