STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: November 8, 2023
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
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SUBJECT
Title
Authorize a six-year service price agreement for preventative maintenance, repair, basic repair training and system monitoring services for the outdoor warning sirens system for the Office of Emergency Management - West Shore Services, Inc. in the estimated amount of $444,742, and Mass Notification Services, Inc. in the estimated amount of $384,000 lowest responsible bidders of two - Total estimated amount of $828,742 - Financing: General Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
The Office of Emergency Management (OEM) maintains and operates an outdoor warning system that consists of 178 sirens citywide as well as 3 control points. This contract will allow OEM to maintain its current outdoor warning system in a state of readiness by having the mechanism in place to authorize repairs to the system. As the outdoor warning system ages, repairs are becoming more and more necessary. Additionally, this contract will allow OEM to update radios in all 178 sirens to meet P25 digital standards and sunset the Legacy radios that are currently in the radios. The contract will also allow future consideration to train city personnel on the simple troubleshooting and basic repairs to the system.
As part of the solicitation process and in an effort to increase compe...
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