STRATEGIC PRIORITY: Core
AGENDA DATE: May 14, 2025
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a three-year service price agreement in the estimated amount of $5,954,100.00, with one seven-year renewal option in the estimated amount of $19,045,900.00, as detailed in the Fiscal Information section, for the purchase and processing of the physical books collection for the Library - Brodart Co., most advantageous proposer of three - Estimated amount of $25,000,000.00 - Financing: General Fund ($23,758,000.00), Kahn Fund ($706,000.00), Gift and Donations ($187,000.00), Hamon Fund ($52,000.00), Genealogy Fund ($147,000.00), Meadows Fund ($60,000.00), and Children's Fund ($90,000.00)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to the annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service contracts will provide for the purchase and processing of the physical books collection for the Library. The books purchased will be cataloged, inventoried, and processed (barcodes, RFID tags, labels and covers) by the vendor arriving at the Library "shelf ready" and ready for immediate availability. There are currently 27 branch libraries. Bookmarks will be provided at NorthPark Center and the Central Library.
A six-member committee from the following departments reviewed and evaluated the qualifications:
* Library (4)
* Office of Procurement Services (2)
The committee selected the successful respondent on the basis of demonstrated competence and qualifications under ...
Click here for full text