PILLAR: Core
AGENDA DATE: December 10, 2025
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
PRIORITY: N/A
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SUBJECT
Title
Authorize a three-year master agreement for the purchase of bagged ice for citywide use - SCIH Ice Holdings, Inc. dba Reddy Ice LLC, lowest responsible bidder of four - Estimated amount of $724,901.20 - Financing: General Fund ($129,251.20), Sanitation Operation Fund ($457,150.00), and Dallas Water Utilities Fund ($138,500.00)
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for bagged ice for citywide use. Ice is an important product for field operation staff as they perform activities in an outdoor environment where temperatures can become extreme. City field staff carry water and/or beverages in their vehicles to sustain hydration and keep beverages available in the event remote working locations do not have accessible water. Furthermore, ice storage containers will be strategically located at facilities that use ice on a consistent basis. These facilities have staff whose core responsibilities include outdoor general field operations, maintenance and construction.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor c...
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