STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: November 13, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a three-year service price agreement for local courier services for delivery and pick-up needs for citywide use - Reliable Couriers in an estimated amount of $204,600.00 and Veterans Standard America, Inc in an estimated amount of $100,000.00, lowest responsible bidders of four - Total estimated amount of $304,600.00 - Financing: General Fund ($204,600.00) and Equipment and Fleet Management Fund ($100,000.00) (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for local courier services for delivery and pick-up needs for citywide use. Courier services are used for pick-up and delivery of documents and various packages that require delivery the same day. These services will be utilized to transfer documents to locations throughout the City. Furthermore, the courier driver and back-up drivers providing services are required to pass criminal history background checks due to carrying sensitive case documents and packages. Using a courier service to pick up and deliver services precludes diverting personnel and other resources from more important duties that affect daily operations.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement s...
Click here for full text