STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: December 13, 2023
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
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SUBJECT
Title
Authorize a three-year master agreement for the purchase of construction project signs for citywide use - Dallas Lite & Barricade, lowest responsible bidder of three - Estimated amount of $106,877.46 - Financing: Water Construction Fund ($53,438.73) and Wastewater Construction Fund ($53,438.73)
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BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for construction project signs for citywide use. The City uses these signs to inform the community, in respective districts, of construction and/or capital improvement projects underway in their area. These signs provide general information, improve City accountability, and generate community awareness of specific projects. Signs provided under this agreement are made of wood with painted or vinyl lettering and are built according to specifications developed by representatives of the City's constructing departments for standardization.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user d...
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