PILLAR: Core
AGENDA DATE: October 8, 2025
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
PRIORITY: N/A
______________________________________________________________________
SUBJECT
Title
Authorize a five-year service price agreement for vehicle and equipment appraisal services for the Department of Equipment and Fleet Management - Choice Solutions Services, Inc., lowest responsible bidder of two - Estimated amount of $623,500.00 - Financing: General Fund (subject to annual appropriations)
*In alignment with CECAP.
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for vehicle and equipment appraisal services for the Department of Equipment and Fleet Management. This agreement will provide a certified insurance appraiser to evaluate vehicles that have experienced body damage and to determine the necessary parts, labor, and cost for repairs. The appraiser's responsibilities will include:
* Examining damaged vehicles to determine the extent of possible repairs
* Providing detailed estimates of repairs within 24 hours of notification
* Providing the value of the vehicle to determine if there is a total loss
* Assessing supplemental charges by the repair facility
* Providing digital photos to document and identify the vehicle
* Inspecting the vehicle to ensure the required repairs were completed properly
* Serving as an expert to provide testimony in trial as needed
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procureme...
Click here for full text