PILLAR: Core
AGENDA DATE: December 10, 2025
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
PRIORITY: Infrastructure
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SUBJECT
Title
Authorize a three-year service price agreement for equipment fluid sampling, testing, and analysis services for the Dallas Water Utilities Department - Tribologik Corporation, lowest responsible bidder of two - Estimated amount of $851,018.50 - Financing: Dallas Water Utilities Fund (subject to annual appropriations)
*In alignment with Infrastructure Maintenance.
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for equipment fluid sampling, testing, and analysis services for the Dallas Water Utilities Department (DWU). These services will be used to test and analyze oil used in its motors, pumps, gearboxes, and transformers. DWU operates and maintains over 400 pumps, 280 gear boxes, 550 motors, and 200 transformers located at 110 pump stations and 5 treatment plants in Dallas, Carrolton, Sunnyvale, and surrounding counties.
Oil condition serves as an indicator of unexpected equipment wear, potential issues in equipment functionality, and oil replacement needs. DWU uses oil analysis data for improved equipment efficiency monitoring and to develop a more thorough predictive maintenance program including more timely oil changes to reduce cost and improve equipment reliability.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services u...
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