STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: November 13, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
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SUBJECT
Title
Authorize a three-year master agreement for the purchase of propane and propane cylinders for citywide use - Ferrellgas, LP in the estimated amount of $146,410.37 and Atlantic Petroleum & Mineral Resources, Inc. in the estimated amount of $17,670.00, lowest responsible bidders of three - Total estimated amount of $164,080.37 - Financing: General Fund ($153,978.81) and Dallas Water Utilities Fund ($10,101.56)
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BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for propane and propane cylinders for citywide use. Propane is used to fuel to vehicles such as forklifts, golf carts, and small utility vehicles for the Park & Recreation Department's maintenance, golf, aquatic and general stores warehouse divisions. Propane is also used to heat mobile mini offices and to power grounds maintenance equipment such as mowers in addition to concession cooking equipment at the Aquatic Centers. The benefits of utilizing propane fuel include reductions in greenhouse gas emissions, increased productivity due to longer run-times, reduced equipment maintenance due to stale gasoline, and the elimination of fuel spillage and leakage. An estimated amount of 97,859 gallons of propane will be required over the next three-year period.
As part of the solicitation process and in an effort to increa...
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