STRATEGIC PRIORITY: Core
AGENDA DATE: March 26, 2025
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
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SUBJECT
Title
Authorize a five-year master agreement, with two, one-year renewal options, for the purchase of unleaded and diesel motor fuels for the Department of Equipment and Fleet Management - Atlantic Petroleum & Mineral Resources, Inc., Offen Petroleum LLC, Campbell Oil Company, Indigo Energy Partners, LLC, Ports Petroleum Company, Inc., Ricochet Fuel Distributors, Inc., Sunoco, LLC, and TACenergy LLC, lowest responsible bidders of eight - Estimated amount of $80,483,118.70 - Financing: Equipment and Fleet Management Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for the purchase of unleaded and diesel motor fuels for the Department of Equipment and Fleet Management. This agreement will allow for the City to purchase multiple types of fuels for the City's fleet including unleaded, Texas low-emission diesel, bio-diesel, super unleaded 93 octane, and red dye diesel. All fuel under this agreement is priced utilizing a +/- adder to Platts' indices.
Platts' indices showing current fuel prices are generated and published for specific areas of the country on a daily basis. The pricing service is internationally recognized as an accurate and comprehensive index for establishing fuel prices.
This agreement will allow for the purchase of the following fuel types:
* Unleaded fuel used for cars, squad vehicles, pickup ...
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