PILLAR: Fiscally Sound
AGENDA DATE: November 10, 2026
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
PRIORITY: N/A
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SUBJECT
Title
Authorize a three-year service price agreement for the period November 10, 2026 through November 9, 2029 in the estimated amount of $2,281,605.00, with two one-year renewal options in the estimated amount of $463,060.00, as detailed in the Fiscal Information for comprehensive weighing systems maintenance and calibration services for citywide use – Nicol Scales, L.P. dba Nicol Scales & Measurement, only proposer – Total estimated amount of $2,744,665.00 – Financing: General Fund ($41,170.50), Sanitation Operation Fund ($2,642,561.00), Dallas Water Utilities Fund ($47,210.00), and Confiscated Monies-State Fund ($13,723.50) (subject to annual appropriations)
*In alignment with Solid Waste Management Plan.
Body
BACKGROUND
This action does not authorize or encumber funding. The service price agreement establishes pre-negotiated pricing and contract terms for a specified period of time. Actual expenditures will occur only when services are requested and are supported by available departmental appropriations. The estimated amount represents the maximum anticipated value based on all potential usage scenarios during the contract term and is provided for planning purposes only. Actual expenditures may vary significantly and will be driven by operational needs. For reference, the City's average annual expenditure for these services over the past three years has been approximately $76,500.00 per year.
This service price agreement will provide for comprehensive weighing systems maintenance and calibration services for citywide use. Services will include preventive maintenance, troubleshooting, and related support to ensure the accuracy, reliability, and continued operation of weighing equipment in accordance with applicable industry standards. Acc...
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