STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: October 8, 2024
COUNCIL DISTRICT(S): N/A
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize Supplemental Agreement No. 2 to increase the service contract with Canon USA, Inc. for citywide lease of multi-functional devices and desktop printers, maintenance, support, and managed services - Not to exceed $2,186,270.26, from $9,049,626.40 to $11,235,896.66 - Financing: Data Services Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service contract is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This Supplemental Agreement will provide for continued citywide lease of multi-functional devices (MFDs) and desktop printers, maintenance, support and managed services. MFDs perform multiple document handling tasks such as print, fax, copy, scan, and e-mail on one single device. This agreement includes desktop printers and management software solutions.
This agreement will also provide for continued device management software solutions that will support:
* Optimizing printing infrastructure by enforcing print policy and applying rules for print jobs
* Auditing devices and retrieving data security settings to verify compliance and ensure the security of documents
* Automated security firmware updates
* Monitoring devices to maximize uptime by alerting support personnel of impending failure such as low toner, drum, or fuser replacements, etc.
* Remote problem resolution
* The ability to print from mobile devices to any MFD on the City's network
* Authenticating and releasing print jobs via City's employee identification
* Web-to-print that allows users to submit their print jobs to the City's copy center, preview, proof, and monitor their orders online
* Web po...
Click here for full text