STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: September 13, 2023
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
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SUBJECT
Title
Authorize a five-year cooperative purchasing agreement for the ongoing licensing, hosting, and technical support for the citywide enterprise asset management system for the Department of Information and Technology Services with International Business Machines Corporation through the Texas Department of Information Resources cooperative agreement - Not to exceed $11,000,353.59 - Financing: Data Services Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a cooperative purchasing agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This cooperative purchasing agreement will provide for ongoing licensing, hosting, and technical support for the citywide enterprise asset management system (EAMS) for the Department of Information and Technology Services. This system provides the City with an efficient and fully integrated platform to monitor the operational use and sustainment of all capital assets. Examples of capital assets include City buildings, streets, pipelines, treatment plants, and facilities including their various subcomponents.
The consolidation of data, information, and reporting in the EAMS allows the City to make informed decisions on asset use, sustainment, and replacement. EAMS has fully integrated the following vital functions within two applications that support:
* Capital asset project management efforts including budgeting
* Work orders, scheduling, and capital asset maintenance efforts
* Capital asset sustainment and inventory management processes
* Determination of capital asset needs prioritization and replacement decisions
The Texas Department of Inf...
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