STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: August 28, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Risk Management
EXECUTIVE: Jack Ireland
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SUBJECT
Title
Authorize a three-year subscription contract, with two one-year renewal options, for a web-based hosted risk management information system, including software, maintenance, and support for the Office of Risk Management - Origami Risk, LLC, sole source - Estimated amount of $1,956,861- Financing: Risk Management Fund
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BACKGROUND
The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This subscription contract will provide five years of continued access to a centralized risk management information system (RMIS). The City manages its return to work program, workers' compensation, liability and claims, safety observations audits, workplace exposure assessments, safety facility reviews, city equipment incidents, incident review committee findings, and incident appraisals.
The system currently integrates all Office of Risk Management functions and provides:
* Central location to capture, store, manage, analyze, and retrieve the City's safety, property and casualty insurance, and claim related data
* Incident trends and patterns
* Customized reports
* Return-to-Work diary system (paperless)
* Citywide staff web-based incident reporting
The RMIS has recently been customized to include certificate of insurance and bond compliance tracking. Approximately 9,500 certificates of insurance, policies, endorsements, and bonds are monitored and tracked annually.
City staff will ensure vendor compliance with the City's insurance requirements related to contracts, ordinances, lease agreement and permits including access to the compliance information utilizi...
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