PILLAR: Core
AGENDA DATE: April 22, 2026
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
PRIORITY: N/A
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SUBJECT
Title
Authorize a five-year service price agreement in the estimated amount of $3,960,240.96, with three one-year renewal options in the estimated amount of $2,542,008.00, as detailed in the Fiscal Information section, for janitorial services for the Office of Arts and Culture - ACT Event Services Inc, most advantageous proposer of twenty - Total estimated amount of $6,502,248.96 - Financing: General Fund (subject to annual appropriations)
*In alignment with Dallas Cultural Plan.
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide janitorial services for the Office of Arts and Culture (OAC). This agreement will include cleaning services before, during, and after events held at OAC facilities, as well as routine cleaning of all facilities, offices, and venues managed by OAC.
A five-member committee from the following departments reviewed and evaluated the qualifications:
* Department of Facilities and Real Estate Management (2)
* Office of Arts and Culture (2)
* Office of Procurement Services (1)*
*The Office of Procurement Services evaluated cost and local preference.
The committee selected the successful respondent on the basis of demonstrated competence and qualifications under the following criteria:
* Cost and timeframe 35 points
* Experience 30 points
* Approach 30 points
* Local Preference 5 po...
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