STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: September 11, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
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SUBJECT
Title
Authorize a five-year cooperative purchasing agreement for printing, insertion, mailing, and document composition services of invoices for the Water Utilities Department and Court and Detention Services with Formmaker Software, Inc. dba Kubra Data Transfer Ltd. through an interlocal agreement with the City of Arlington - Not to exceed $15,616,510.64 - Financing: General Fund ($925,918.74) and Dallas Water Utilities Fund ($14,690,591.90) (subject to annual appropriations)
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BACKGROUND
This action does not encumber funds; the purpose of a cooperative purchasing agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This cooperative purchasing agreement will provide for printing, insertion, mailing, and document composition services of invoices for the Water Utilities Department (DWU) and Court and Detention Services (CTS). This will improve efficiency for DWU and CTS in serving 2 million people across Dallas and 26 nearby communities, issuing daily invoices for over 350,000 accounts related to water and wastewater services and support the municipal court with case processing, court records management, fine collection, and sending reminder letters to defendants.
The interlocal agreement with the City of Arlington is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On September 27, 2017, the City Council auth...
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