STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: September 11, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
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SUBJECT
Title
Authorize a three-year master agreement for the purchase of various types and sizes of fasteners and bolts for citywide use - Fastenal Company in the estimated amount of $423,641.70 and DF Sales TX LLC in the estimated amount of $289,138.58, lowest responsible bidders of three - Total estimated amount of $712,780.28 - Financing: General Fund ($254,025.84), Dallas Water Utilities Fund ($381,310.78), Equipment and Fleet Management Fund ($68,943.66), and Stormwater Drainage Management Operation Fund ($8,500.00)
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BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement
This master agreement allows City departments to purchase various types and sizes of fasteners such as screws, nuts, bolts, washers, rivets, and cotter pins. The fasteners will be used for general maintenance and repair of City facilities and equipment.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
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