STRATEGIC PRIORITY: Core
AGENDA DATE: June 11, 2025
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
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SUBJECT
Title
Authorize a three-year service price agreement for reprographic printing for citywide use - ARC DOCUMENT SOLUTIONS, LLC, lowest responsible bidder of five - Estimated amount of $74,234.88 - Financing: General Fund ($4,161.08), Dallas Water Utilities Fund ($54,293.84), Stormwater Drainage Management Fund ($15,000.00), and Bond Program Administration Fund ($779.96) (subject to annual appropriations)
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BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for reprographic printing for citywide use. This service will be requested on an "on-call" basis, which is commonly used for large format printing such as blueprints and engineering drawings for the architectural, engineering and construction industries. Reproductions can be made from the same size or smaller/larger hard copy originals. Prints can be computer generated from computer aided design and drafting files or from a variety of desktop publishing and design software packages.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact i...
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