STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: December 13, 2023
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
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SUBJECT
Title
Authorize a five-year master agreement for the purchase of batteries for vehicles and heavy equipment for citywide use - Texas Kenworth Company LLC dba MHC Kenworth Dallas in the estimated amount of $2,146,065.01, Haastech dba Advanced Starter Service in the estimated amount of $1,079,469.50, and Parts Authority LLC in the estimated amount of $351,611.51, lowest responsible bidders of nine - Total estimated amount of $3,577,146.02 - Financing: General Fund ($535,068.79), Equipment and Fleet Management Fund ($2,785,716.42), Dallas Water Utilities Fund ($202,222.48), Aviation Fund ($37,206.33), Stormwater Drainage Management Operation Fund ($15,000.00), and Confiscated Monies State 411 Fund ($1,932.00)
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BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for the purchase of batteries for vehicles and heavy equipment for citywide use. This agreement includes automotive, light, medium, and heavy equipment fleet batteries. Having batteries readily available is efficient because it reduces the amount of time a vehicle remains out of service.
These batteries will be used by City departments for vehicles and heavy equipment such as:
* Sedans
* Police cars
* Rescue units
* Fire engines
* Light, medium, and heavy-duty pick-up trucks
As part of the solicitation process and in an ef...
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