STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: January 22, 2025
COUNCIL DISTRICT(S): N/A
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
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SUBJECT
Title
Authorize a five-year service price agreement for the configuration, implementation, support, and testing of the Affordable Care Act services for the Department of Human Resources - Equifax Workforce Solutions, LLC, most advantageous proposer of four - Estimated amount of $320,727.00 - Financing: HR Health Risk Funds (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for the configuration, implementation, support, and testing of the Affordable Care Act services for the Department of Human Resources. This agreement provides for the preparation and submission of the city's required 1095 filings and 1094 IRS reporting for the Affordable Care Act. This service will provide reporting for approximately 20,000 current, retired and former city employees and manage and process specific demographic information, including employee and participation data, ensuring timely and accurate reporting.
A six-member committee from the following departments reviewed and evaluated the qualifications:
* City Controller's Office (1)
* Dallas Police Department (1)
* Department of Human Resources (2)
* Office of Procurement Services (2)*
*The Office of Procurement Services evaluated cost and local preference, if applicable.
The co...
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