STRATEGIC PRIORITY: Core
AGENDA DATE: March 26, 2025
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
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SUBJECT
Title
Authorize Supplemental Agreement No. 4 to increase the service contract with GovOS, Inc. for licenses, training, maintenance, and support of a vendor hosted short-term rental and hotel occupancy tax system and to extend from April 2, 2025 to April 1, 2026 - Not to exceed $118,800.00, from $606,750.00 to $725,550.00 - Financing: Convention and Event Services Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service contract is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This Supplemental Agreement will provide for continued services that provide licenses, training, maintenance, and support of a vendor hosted hotel occupancy tax (HOT) and short-term rental (STR) online portal for the City Controller's Office (CCO). This system includes electronic compliance monitoring, registration, billing, and remittance capabilities for the City, hoteliers, and STR hosts. The system also provides continuous discovery of the STRs within the city limits, communication with STR hosts regarding requirements for registration and self-reporting, and training on the process to register. This system will allow CCO to manage HOT collections and the ability to pay HOT and Tourism Public Improvement District (TPID) Assessment Fees electronically.
On November 10, 2015, City Council authorized a living wage policy that requires contractors to pay their employees a "living wage" rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. This contract renewal option includes the living wage of $11.15.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSION...
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