STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: October 13, 2020
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
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SUBJECT
Title
Authorize Supplemental Agreement No. 1 to increase the cooperative purchasing agreement provided by Avolve Software Corporation and sold through SHI Government Solutions, Inc. through the Texas Association of School Boards cooperative agreement for the purchase of additional software licenses, maintenance and support, and training of a hosted electronic plan review system for the Department of Information and Technology Services - Not to exceed $619,096, from $2,245,136 to $2,864,232 - Financing: U.S. Department of Treasury - Coronavirus Relief Funds ($597,256) and Building Inspection Fund ($21,840) (subject to annual appropriations)
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BACKGROUND
This action does not encumber funds; the purpose of a cooperative purchasing agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This cooperative purchasing agreement will allow for the purchase of additional software licenses, maintenance and support, and training to expand the City's Electronic Plan Review System (EPRS). EPRS is a web-based solution, utilized by the Department of Sustainable Development and Construction, which provides a portal for citizens to submit building plans for review, apply, and pay fees for various building permits.
The EPRS is an automated solution that adds efficiency by enabling functionality to receive building plans, conduct reviews, revise, track, inspect, and archive all documents electronically. The electronic plan review process will also provide additional efficiencies by enabling simultaneous review of specific plans by multiple trades, eliminating the current "one-at-a-time" review. Building Inspection's plan reviewers can communicate...
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