STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: December 13, 2023
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
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SUBJECT
Title
Authorize a five-year service price agreement for the purchase of automotive glass and services to replace various automotive glass and window tinting for city vehicles for citywide use - Terrick Prince dba Abstract Auto Glass, only bidder - Estimated amount of $568,764.50 - Financing: General Fund ($116,012.50), Equipment and Fleet Management Fund ($432,339.50), Confiscated Monies - State Fund ($3,412.50), and Sanitation Operation Fund ($17,000.00) (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement. We anticipate the following City departments will use this agreement:
* Department of Equipment and Fleet Management
* Department of Sanitation Services
* Fire-Rescue Department
* Police Department
This service price agreement will provide for purchase of automotive glass and services to replace various automotive glass and window tinting for city vehicles and equipment. This service contract will provide on-site automotive glass replacement, repair, and window tinting services for all City owned vehicles. This agreement will also provide the ability for the City to reuse salvaged windshields on alternate City owned vehicles, when approved by the City. The City owns a fleet of approximately 5,500 vehicles such as:
* Aerial ladder trucks
* Agriculture equipment
* Back...
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