STRATEGIC PRIORITY: Safe
AGENDA DATE: April 23, 2025
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Dallas Police Department
EXECUTIVE: Dominique Artis
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SUBJECT
Title
Authorize a three-year sole source services agreement for a cloud-based CJIS compliant software solution for managing law enforcement interactions, Case Closed, for the Dallas Police Department - Crime Tech Solutions, LLC, sole source - Not to exceed $271,244.50 - Financing: FY21 Bureau of Justice Assistance Grant Fund ($85,901.07) and General Fund ($185,343.43) (subject to annual appropriations)
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BACKGROUND
This action does not encumber funds; the purpose of a services agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This sole source services agreement will provide a cloud-based CJIS compliant software solution for managing law enforcement interactions, Case Closed, from Crime Tech Solutions, LLC (CTS). CTS in Leander, Texas, is a sole source vendor for Informant & Money Management as the only cloud-based, CJIS-compliant, commercial off-the-shelf (COTS) software designed specifically for managing law enforcement interactions and cases with Confidential Informants.
The adoption of a web-based, cloud-based solution means that the Special Investigations Division can access the system from anywhere, at any time, without the need for specific City of Dallas Information Technology (IT) hardware or ITS services. This flexibility is crucial for operations that often require immediate and secure access to sensitive information outside of traditional office environments.
Transitioning to CTS's web-based solution is expect...
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