PILLAR: Fiscally Sound
AGENDA DATE: August 12, 2026
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
PRIORITY: N/A
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SUBJECT
Title
Authorize (1) a five-year service price agreement for the maintenance and repair of fitness equipment for various City departments - On Site Fitness Service, LLC in the estimated amount of $571,600.00; and (2) a five-year master agreement for the purchase of fitness and exercise equipment for various City departments - Comm-Fit Holdings LLC in the estimated amount of $1,225,745.90, Fit Supply, LLC in the estimated amount of $303,726.00, Johnson Health Retail, Inc dba Johnson Fitness & Wellness in the estimated amount of $589,000.00, and Technogym USA Corp in the estimated amount of $60,000.00, lowest responsible bidders of six - Total estimated amount of $2,750,071.90 - Financing: General Fund ($2,090,099.90) and Aviation Fund ($659,972.00) (subject to annual appropriations)
Body
BACKGROUND
This action does not authorize or encumber funding. The agreements establish pre-negotiated pricing and contract terms for a specified period of time. Actual expenditures will occur only when services/goods are requested and are supported by available departmental appropriations. The estimated amount represents the maximum anticipated value based on all potential usage scenarios during the contract term and is provided for planning purposes only. Actual expenditures may vary significantly and will be driven by operational needs. For reference, the City's average annual expenditure for these services over the past three years has been approximately $461,500.00 per year.
We anticipate the following City departments will use this agreement:
* Dallas Police Department
* Dallas Fire-Rescue Department
* Department of Aviation
* Department of Facilities and Real Estate Management
* Department of Transportation and Public Works
* Park & Recreation Department...
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