STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: December 14, 2022
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
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SUBJECT
Title
Authorize a five-year service price agreement for the maintenance, repair, and replacement of fuel pumps, dispensing equipment, lines, and tanks for Citywide use - PSI JF Petroleum Group, Inc., lowest responsible bidder of two - Estimated amount of $4,501,858.00 - Financing: General Fund ($2,228,926.00), Equipment and Fleet Management Fund ($2,013,020.00), Aviation Fund ($97,612.00), Sanitation Services Fund ($91,640.00), and Dallas Water Utilities Fund ($70,660.00) (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for the maintenance, repair, and replacement of fuel pumps, dispensing equipment, lines, and tanks for Citywide use. The City's fueling sites include 59 fire stations, 8 service centers, police heliport, auto pound, and numerous additional sites throughout the City. This fuel dispensing equipment must be maintained in good working condition to ensure compliance with Texas Commission on Environmental Quality regulations and is subject to fines if it fails to pass annual inspections.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To ...
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