STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: June 5, 2024
COUNCIL DISTRICT(S): N/A
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
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SUBJECT
Title
Casting of lots to identify the recommended vendor resulting from tie bids between Marco Holdings I, LLC dba Bumper to Bumper and Southwest International Truck, Inc. on lines 9-1, 9-2, and 15-1 in response to bid BG24-00023860 for a three-year master agreement for the purchase of aftermarket automotive parts for the use of the City’s fleet
Body
BACKGROUND
When a request for bids results in identical bids where neither bidder is a resident of the City (or where both are residents), then the City is required to break the tie bids. This is known as the “casting of lots” under Section 271.901 of the Texas Local Government Code. The City breaks the tie by having the Mayor randomly select a sealed envelope containing a bidder’s name during a City Council meeting. The selected bidder will be the winner of the contract, and the item to award the contract will be presented to the City Council during a voting agenda meeting.