STRATEGIC PRIORITY: Core
AGENDA DATE: April 23, 2025
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
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SUBJECT
Title
Authorize a three-year master agreement for the purchase of printed utility bill inserts and accessories for the Dallas Water Utilities Department - AC Printing, LLC, lowest responsible bidder of four - Estimated amount of $746,553.00 - Financing: Dallas Water Utilities Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for printed utility bill inserts and accessories for the Dallas Water Utilities Department. Printed accessories such as business cards, letterhead, envelopes, and post cards will be included with the monthly water bill. Other City departments will also utilize this master agreement by coordinating with the Dallas Water Utilities Department for inclusion of their inserts with utility bills.
Inserts provided through this agreement are trifold, multi-color, and printed on recycled paper. These inserts are utilized as a method to relay up-to-date information regarding items such as:
* Water conservation
* Water quality reports
* Annual Water-Wise seminars and tour
* Recycling and bulk trash collection
* Storm water pollution prevention
* Spay and neuter services
* Other initiatives and programs
Inserts are also posted on the Dallas Water Utilities Department's website for customers that receive electronic bills.
As part of the solicitation process and in an effort to increase compe...
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