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File #: 26-1039A    Version: 1 Name:
Type: CASTING OF LOTS Status: Lot Casted
File created: 3/13/2026 In control: Office of Procurement Services
On agenda: 4/1/2026 Final action:
Title: Casting of lots to identify the recommended vendor resulting from tie bids between On Site Fitness Services, LLC and Fit Supply, LLC. on Group B, in response to bid BD26-00029553 for a five-year service price agreement for the purchase of fitness and exercise equipment, as well as providing the maintenance and repair service of fitness and exercise equipment for various City departments
Indexes: 300
Date Ver.Action ByActionResultAction DetailsMeeting Details
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AGENDA DATE:                     April 1, 2026

COUNCIL DISTRICT(S):                     N/A

DEPARTMENT:                     Office of Procurement Services

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SUBJECT

 

Title

Casting of lots to identify the recommended vendor resulting from tie bids between On Site Fitness Services, LLC and Fit Supply, LLC. on Group B, in response to bid BD26-00029553 for a five-year service price agreement for the purchase of fitness and exercise equipment, as well as providing the maintenance and repair service of fitness and exercise equipment for various City departments

 

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BACKGROUND

 

When a request for bids results in identical bids where neither bidder is a resident of the City (or where both are residents), then the City is required to break the tie bids. This is known as the “casting of lots” under Section 271.901 of the Texas Local Government Code. The City breaks the tie by having the Mayor randomly select a sealed envelope containing a bidder’s name during a City Council meeting. The selected bidder will be the winner of the contract, and the item to award the contract will be presented to the City Council during a voting agenda meeting.