STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: September 11, 2019
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize a five-year service contract for maintenance and support of the City’s financial and accounting system - CGI Technologies and Solutions, Inc., sole source - Not to exceed amount of $3,068,914.59 - Financing: Data Services Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service contract is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This contract will provide continuous maintenance and support for the City’ financial and accounting system, AMS Advantage System (AMS). Maintenance includes 24/7 technical support, patches, updates, and a dedicated account manager.
AMS includes two key modules that are essential tools for the City to conduct day-to-day operations:
• Financial - allows for the creation, monitoring, and managing of the City’s budget and daily financial transactions
• InfoAdvantage - provides ad-hoc reporting capabilities
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The current calculated living wage during the solicitation process of this contract is $11.15; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 23, 2013, City Council authorized a contract to implement an upgrade to the City’s financial and accounting system and maintenance and licensing for three years with CGI Technologies and Solutions, Inc. by Resolution No. 13-0241.
On January 22, 2014, City Council authorized Supplemental Agreement No. 1 to increase the contract with CGI Technologies and Solutions, Inc. through the State of Texas Department of Information Resources, to provide training services and material in support of the City’s financial and accounting system upgrade by Resolution No. 14-0243.
On September 14, 2016, City Council authorized Supplemental Agreement No. 4 to increase and extend the service contract to provide for maintenance and support of the City's financial and accounting system from October 1, 2016 through September 30, 2019 with CGI Technologies and Solutions, Inc. through the Texas Department of Information Resources by Resolution No. 16-1433.
FISCAL INFORMATION
Data Services Fund - $3,068,914.59 (subject to annual appropriations)
|
Fund |
FY 2019-20 |
FY 2020-21 |
FY 2021-22 |
FY 2022-23 |
FY 2023-24 |
|
Data Services Fund |
$555,396.20 |
$583,166.01 |
$612,324.31 |
$642,940.52 |
$675,087.55 |
|
Total |
$555,396.20 |
$583,166.01 |
$612,324.31 |
$642,940.52 |
$675,087.55 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Plan adopted on October 22, 2008, by Resolution No. 08-2826, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$3,068,914.59 |
Sole Source |
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Plan does not apply to Sole Source Agreements |
|
• CGI Technology and Solutions, Inc. is providing a five-year service contract for maintenance and support of the City’s financial and accounting system and is the sole source provider. No sub-contracting opportunities are available. |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Sole Source |
• Utilized for procurements where functional requirements can only be satisfied by one vendor, such as those where patents, copyrights or monopolies exists |
|
|
• Exempted from competitive bidding process |
|
|
• Reviewed by Procurement Services to ensure the procurement meets at least one general exception as stated in the Texas Local Government Code |
Bidder Address Amount
CGI Technologies 11325 Random Hills Rd. $3,068,914.59
and Solutions, Inc. Fairfax, VA 22030
Note: The Office of Procurement Services conducted a sole source review and found no exceptions.
OWNER
CGI Technologies and Solutions, Inc.
George Schindler, President
Pete Ihrig, Senior Vice President
Michael Waple, Controller
André Imbeau, Corporate Secretary