STRATEGIC PRIORITY: Mobility Solutions, Infrastructure, and Sustainability
AGENDA DATE: September 11, 2019
COUNCIL DISTRICT(S): All
DEPARTMENT: Department of Public Works
EXECUTIVE: Majed Al-Ghafry
______________________________________________________________________
SUBJECT
Title
Authorize Supplemental Agreement No. 1 to the service contract with Fugro USA Land, Inc. through the North Texas Share Cooperative Purchasing Program to extend the term of the contract for one year to perform additional right-of-way data acquisition for street and sidewalk data, provide analysis for future decision making, and account for increases in operational costs - Not to exceed $250,744.00, from $2,064,030.00 to $2,314,774.00 - Financing: Street and Alley Improvement Fund (subject to appropriations)
Body
BACKGROUND
In 2007, the City of Dallas purchased a van and specialized equipment to begin automated collection of street and alley conditions for use in planning and programming street work. This van was used for over nine years and in 2016 it was determined that the van was no longer able to consistently perform the level of service required by the City of Dallas.
On October 11, 2016, City Council authorized the City of Dallas to enter into a Master Interlocal Purchasing Agreement with the North Central Texas Council of Governments for the North Texas Share Cooperative Purchasing Program. North Texas Share conforms to Texas Statutes that are applicable for competitive bids and proposals and serves as the coordinating agent for local governments and state agencies in accordance with the Interlocal Cooperative Act, Chapter 791 of the Texas Government Code. In addition, North Texas Share solicits and receives bids from manufacturers and dealers throughout the United States.
The resolution also authorized the City of Dallas to enter into a three-year service contract with Fugro Roadware, Inc. to collect and analyze information on City of Dallas right-of-way assets. This included determining the condition of all Dallas streets. The contractor provided a full assessment of the 11,700-lane mile street system. The condition assessments were critical in making repair recommendations, identifying appropriate maintenance strategies, and refining the annual City of Dallas Needs Inventory. As part of this contract, the consultant performed financial modeling analysis to assist Dallas in ensuring it is repairing and replacing its streets strategically.
In addition to street condition assessments, the contractor also collected data and Geographic Information System information on sidewalks, traffic signs, retaining walls, and street striping within the Dallas right-of-way.
On May 21, 2018, Administrative Action No. 18-5887 authorized a consent to assignment and assumption of the service contract following the transfer of all of the assets of Fugro Roadware, Inc. to Fugro USA Land, Inc.
This action will authorize Supplemental Agreement No. 1 to the service contract with Fugro USA Land, Inc. through the North Texas Share Cooperative Purchasing Program to extend the term of the contract for one year to perform additional right-of-way information for street and sidewalk data, provide analysis for future decision making, and account for increases in operational costs.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
The Transportation and Trinity River Project Committee was briefed on the Street Rating Privatization Alternatives on May 9, 2016.
On October 11, 2016, City Council authorized a five-year Master Interlocal Purchasing Agreement with North Central Texas Council of Governments for the North Texas Share Cooperative Purchasing Program; and a three-year service contract with Fugro Roadware, Inc. to perform right-of-way data acquisition and analysis through the North Texas Share Cooperative Purchasing Program by Resolution No. 16-1673.
City Council will be briefed by memorandum regarding this matter on September 6, 2019.
FISCAL INFORMATION
Street and Alley Improvement Fund - $250,744.00 (subject to appropriations)
Professional Services Contract
Pavement Analysis Services $2,064,030.00
Supplemental Agreement No. 1 (this action) $ 250,744.00
Total $2,314,774.00
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Plan adopted on October 22, 2008, by Resolution No. 08-2826, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$250,744.00 |
CO-OP |
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Plan does not apply to Cooperative Purchasing Agreements (CO-OPs). |
OWNER
Fugro USA Land, Inc.
Edward Saade, President
MAP
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