STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: September 11, 2019
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
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SUBJECT
Title
Authorize a three-year master agreement for bagged ice with storage containers - Emergency Ice, Inc., lowest responsible bidder of two - Estimated amount of $264,194 - Financing: General Fund ($63,714), Sanitation Operation ($130,200), Water and Sewer Revenue Fund ($64,470), Stormwater Drainage Management Fund ($4,760), and General Services Fund ($1,050)
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement. We anticipate the following City departments will use this agreement:
* Building Services Department
* Department of Dallas Animal Services
* Department of Code Compliance
* Department of Public Works
* Department of Sanitation Services
* Equipment and Fleet Management
* Fire-Rescue Department
* Office of Environmental Quality & Sustainability
* Park & Recreation Department
* Water Utilities
This master agreement will provide bagged ice with storage containers. Ice is an important product for field operation staff as they perform activities in an outdoor environment where temperatures can become extreme. City field staff carry water and/or beverages in their vehicles to sustain hydration and keep beverages available in the event remote working locations do not have accessible water. Furthermore, the ice storage containers will be strategically located at facilities that use ice on a consistent b...
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