STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: September 25, 2019
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
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SUBJECT
Title
Authorize a two-year cooperative purchasing agreement, with a one-year renewal option, for software, maintenance, and support for an automated shift management and scheduling software for public safety employees for the Department of Communication and Information Services with immixTechnology, Inc. through the Department of Information Resources cooperative agreement - Not to exceed $998,952.65 - Financing: General Fund
Body
BACKGROUND
This cooperative purchasing agreement will provide software, maintenance, and support for an automated shift management and scheduling software for public safety departments.
This software, Telestaff, is uniquely designed for automated scheduling of public safety employees, including managing 24-hour shifts. Telestaff will allocate overtime and create schedules based on demand and employee availability.
The City's current home-grown Internal Document System (IDS) and Internal Workforce Management (IWM) systems were built on legacy platforms decades ago; and as such, are not compatible with Workday, the City's new human capital management system. Additionally, IDS and IWM require manual data entry and report generation. Telestaff will bring those functionalities into a unified and cohesive platform that will integrate seamlessly with the planned Workday activation next spring. Telestaff will go live 90 days after Workday, Phase 1, goes live.
Telestaff is a web-based software with the following additional features (not a comprehensive list):
* Allows public safety departments to configure rules specific to department policies and creates schedules that align with employee qualifications, certifications, availability, work and time-off preferences;...
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