STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: October 23, 2019
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize (1) rescinding the five-year master agreement with Traffic Parts, Inc., previously approved on June 26, 2019, by Resolution No. 19-1027, for traffic signal parts and equipment for the Department of Transportation; and (2) a five-year master agreement for traffic signal parts and equipment for the Department of Transportation - Paradigm Traffic Systems, Inc., lowest responsible bidder of six - Estimated amount of $273,480 - Financing: General Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will continue to allow for the purchase of traffic signal parts and equipment such as traffic signal heads, pedestrian signal heads, and related hardware and supplies for the Department of Transportation. These parts and equipment will be used in the construction of new traffic intersections and to upgrade or repair existing intersections. Light emitting diodes will be used on traffic signal heads, for special pedestrian lighting, and for lane designation signs where needed.
The City is rescinding the award of the master agreement with Traffic Parts, Inc. authorized on June 26, 2019, by Resolution No. 19-1027, for failure to submit a fully responsive bid as required by the bid specifications. The master agreement shall be awarded to Paradigm Traffic Systems, Inc., the lowest responsive bidder for these goods.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors. Additionally, in an effort to secure more competition, the Office of Business Diversity sent notifications to chambers of commerce and advocacy groups to ensure maximum vendor outreach.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On June 26, 2019, City Council authorized a five-year master agreement for traffic signal parts and equipment with Mobotrex, Inc., Paradigm Traffic Systems, Inc., Consolidated Traffic Controls, Inc., Traffic Parts, Inc., and Dynamic Vision Co., Inc. by Resolution 19-1027.
FISCAL INFORMATION
General Fund - $273,480.00 (Estimated amount)
|
Fund |
FY 2020 |
FY 2021 |
FY 2022 |
FY 2023 |
FY 2024 |
|
General Fund |
$58,114.50 |
$58,114.50 |
$58,114.50 |
$58,114.50 |
$41,022.00 |
|
Total |
$58,114.50 |
$58,114.50 |
$58,114.50 |
$58,114.50 |
$41,022.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Plan adopted on October 22, 2008, by Resolution No. 08-2826, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$273,480.00 |
Goods |
18.00% |
0.00% |
$0.00 |
|
• This contract does not meet the M/WBE goal, but complies with good faith efforts. |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BA1902. We opened them on February 1, 2019. We recommend the City Council award this master agreement to the lowest responsive and responsible bidders by group. Information related to this solicitation is available upon request.
*Denotes successful bidder
**Denotes rescinded
Bidders Address Amount
*Paradigm Traffic 2201 East Division St. Multiple Groups
Systems, Inc. Arlington, TX 76011
Consolidated 1016 Enterprise Pl. Multiple Groups
Traffic Controls, Inc. Arlington, TX 76001
MoboTrex, Inc. 109 West 55th St. Multiple Groups
Davenport, IA 52806
Dynamic Vision 2100 North Hwy. 360 Multiple Groups
Co., Inc. Suite #2107
Grand Prairie, TX 75050
TraStar 860 North Dorothy Dr. Multiple Groups
Suite #600
Richardson, TX 75081
**Traffic Parts, 27895 Robinson Rd. Non-Responsive
Inc. Conroe, TX 77385-7521
OWNER
Paradigm Traffic Systems, Inc.
Jerry Priester President
Ryan Zenzen, Vice President