STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: October 23, 2019
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
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SUBJECT
Title
Authorize a one-year cooperative purchasing agreement for the installation and service of the audio-visual system enhancements for the Office of Emergency Management with Audio Fidelity Communications Corporation dba Whitlock through the Texas Department of Information Resources cooperative agreement - Estimated amount of $251,757.26 - Financing: 2018 U.S. Department of Homeland Security Grant Funds
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BACKGROUND
This action does not encumber funds; the purpose of a cooperative purchasing agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This cooperative purchasing agreement will enhance the existing audio-visual system in the Emergency Operation Center (EOC), replacing dated equipment, and improving situational awareness capabilities. The EOC is the coordination point for the City's departmental leadership during large scale emergencies or planned events. The enhancements will ensure the EOC is at optimal operational readiness for emergencies or disasters that affect any part of the City.
The Texas Department of Information Resources cooperative agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
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