STRATEGIC PRIORITY: Human and Social Needs
AGENDA DATE: October 23, 2019
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Homeless Solutions
EXECUTIVE: Nadia Chandler-Hardy
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SUBJECT
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Authorize a twelve-month contract, with two twelve-month renewal options contingent on available funding, with Open Arms Inc. dba Bryan’s House to provide child care services for persons with HIV/AIDS for the period October 1, 2019 through September 30, 2020 - Not to exceed $100,000.00 - Financing: 2019-20 Housing Opportunities for Persons with AIDS Grant Funds
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BACKGROUND
On June 12, 2019, City Council adopted the FY 2019-20 HUD Consolidated Plan Budget for the U.S. Department of Housing and Urban Development (“HUD”) Grant Funds by Resolution No. 19-0886. The FY 2019-20 HUD Consolidated Plan Budget includes the Housing Opportunities for Persons with AIDS (“HOPWA”) Grant Funds, which are available beginning October 1, 2019, contingent upon HUD’s approval of the City’s Five-Year Consolidated Plan and FY 2019-20 Action Plan (which is based on the approved HUD Consolidated Plan Budget, submitted on August 15, 2019) and execution of the grant agreements with HUD. HOPWA Grant Funds are to assist grantees in meeting the housing needs of low-income persons with HIV/AIDS and HIV-related illness and their families.
The City of Dallas has applied for and received HOPWA funds since 1993 to support eligible activities within the Dallas Eligible Metropolitan Statistical Area (“Dallas EMSA”) which includes the counties of Dallas, Collin, Denton, Ellis, Hunt, Kaufman, and Rockwall.
On June 20, 2019, the City of Dallas Office of Procurement Services issued and solicited and received Requests for Proposals (#BRZ19-00010793) for the HOPWA Program. Open Arms, Inc. dba Bryan’s House (“Open Arms”) submitted a proposal to provide child care services and was recommended for funding.
Open Arms is a nonprofit agency located in the western sector of Dallas County. The agency was founded in 1988 and has opened its doors as a safe haven for children and families impacted by HIV and AIDS.
Child care services are provided at the agency’s 12,000 square foot childcare facility located in West Dallas. The program is available for children impacted by HIV/AIDS or other health needs who go home at night to be with their families, but who come during the day so that their parent(s) can work, attend school or job training program or otherwise pursue self-sufficiency, attend a medical or social service appointment, or attend to other needs.
To ensure eligible persons across the Dallas EMSA have access to the full continuum of HOPWA eligible activities, the City intends to enter into additional project sponsor agreements with entities that provide additional eligible activities (e.g., facility based housing, scattered site housing assistance, housing information services, and support services).
All HOPWA projects use the local Homeless Management Information System (“HMIS”) to collect client-level data for service coordination and reporting/evaluation purposes. Open Arms staff must input client-level data into the local HMIS with applicable written consent. Open Arms must also submit monthly financial reports (including supporting documentation) and performance reports (including demographic data, outputs, and outcomes). These reports are compiled at year end into the City’s annual report to HUD.
PERFORMANCE MEASURES
Number of Persons Assisted
2019-20
Goal
Unduplicated clients served 25
OUTCOME MEASURES
Access to Health Care
2019-20
Goal
Percent with access to health care 92%
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On June 12, 2019, City Council adopted the FY 2019-20 HUD Consolidated Plan Budget for the HUD Grant Funds by Resolution No. 19-0886.
FISCAL INFORMATION
2019-20 Housing Opportunities for Persons with AIDS Grant Funds - $100,000.00
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Plan adopted on October 22, 2008, by Resolution No. 08-2826, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$100,000.00 |
Other Services |
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Plan does not apply to 501C3 Non-Profit contracts. |
OWNER
Open Arms, Inc. dba Bryan’s House
Board of Directors
Steven Upchurch, President
Ryan Friend, Past President
Rust E. Reid, 1st Vice President
Homer Brown, 2nd Vice President
Tommy Haskins, Secretary
Nicole Blyth
James Erwin
Donna German
Linda Hall
Craig Lashey
Kayla Marshall
Ryan McCuller
Mercedes Owens
Jean Raub
Allison Shelton
Debra Villarreal