STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: January 8, 2020
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize a five-year master agreement for airport identification badging materials for the Department of Aviation - IRIS Ltd., Inc., lowest responsible bidder of six - Estimated amount of $194,898 - Financing: Aviation Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for airport identification badging materials for the Department of Aviation. Materials under this agreement will be ordered on an as needed basis to allow for the production of airport badges which grant access to security areas of the airport, as regulated by the Transportation Security Administration. Examples of materials purchased through this agreement include but are not limited to printer ribbons, access control cards, lamination materials, and transfer film.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors. Additionally, in an effort to secure more competition, the Office of Business Diversity sent notifications to chambers of commerce and advocacy groups to ensure maximum vendor outreach.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On August 12, 2015, City Council authorized a five-year master agreement for airport identification badging materials with IRIS Ltd., Inc. by Resolution No. 15-1347.
FISCAL INFORMATION
Aviation Fund - $194,898.00 (Estimated amount)
|
Fund |
FY 2019-20 |
FY 2020-21 |
Future Years |
|
Aviation Fund |
$70,000.00 |
$62,449.00 |
$62,449.00 |
|
Total |
$70,000.00 |
$62,449.00 |
$62,449.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Plan adopted on October 22, 2008, by Resolution No. 08-2826, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$194,898.00 |
Goods |
N/A |
N/A |
N/A |
|
• M/WBE goal waived due to no M/WBE availability |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and competing the contract, and otherwise meets all material specifications requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BRZ19-00010831. We opened them on October 18, 2019. We recommend the City Council award this master agreement in its entirety to the lowest responsive and responsible bidder.
*Denotes successful bidder
Bidders Address Amount
*IRIS Ltd., Inc. 901 Park Road $194,898.00
Fleetwood, PA 19522
IdentiSys, Inc. 7630 Commerce Way $201,378.00
Eden Prairie, MN 55344
Sandia International, 2012 East Randol Mill Road $214,726.00
Inc. Arlington, TX 76011
DIGI Security Systems 320 Decker Drive $217,500.90
Irving, TX 75062
Convirgent 2304 Tarpley Road $249,793.60
Suite 124
Carrollton, TX 75006
ID EDGE 1849 Cherry Street Non-responsive
Suite 10
Louisville, CO 80027
OWNER
IRIS Ltd., Inc.
Susan Gehris, President
Lindsay Schwegmann, Vice President
David Gehris, Secretary