STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: January 8, 2020
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize a three-year master agreement for the purchase of agricultural pesticides and herbicides for various City departments - Rentokil North America, Inc. dba Target Specialty Products in an estimated amount of $2,413,642.14, The J R Simplot Company in an estimated amount of $1,475,750.34, and Winfield Solutions, LLC dba Winfield United in an estimated amount of $792,688.98, lowest responsible bidders of three - Total estimated amount of $4,682,081.46 - Financing: General Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will allow departments throughout the City to purchase various types of agricultural herbicides and pesticides for use by City staff to protect existing City green space. Herbicides destroy or inhibit unwanted vegetation growth and weeds; pesticides inhibit invasive insects. The master agreement will be used throughout the City, including over 23,000 acres of Park and Recreation Department property which includes six 18-hole golf courses and over 200 athletic fields. Additionally, the items purchased from the master agreement will be used at Dallas Water Utilities facilities and work sites, as well as the City’s roadway medians.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors. Additionally, in an effort to secure more competition, the Office of Business Diversity sent notifications to chambers of commerce and advocacy groups to ensure maximum vendor outreach.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On April 27, 2016, City Council authorized a three-year master agreement for herbicides and pesticides for citywide use with SiteOne Landscape Supply, LLC, Rentokil North America, Inc. dba Target Specialty Products, BWI Dallas/Ft. Worth, Winfield Solutions LLC, Red River Specialties, Inc., N-Gulf, LLC dba Ameriturf, Turf Care of Texas, LLC and Helena Chemical Company by Resolution No. 16-0618.
FISCAL INFORMATION
General Fund - $4,682,081.46 (Estimated amount)
|
Fund |
FY 2019-20 |
FY 2020-21 |
Future Years |
|
General Fund |
$1,350,000.00 |
$1,665,693.80 |
$1,666,387.66 |
|
Total |
$1,350,000.00 |
$1,665,693.80 |
$1,666,387.66 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Plan adopted on October 22, 2008, by Resolution No. 08-2826, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$4,682,081.46 |
Goods |
N/A |
N/A |
N/A |
|
• M/WBE goal waived due to no M/WBE availability |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BT19-00009789. We opened them on June 28, 2019. We recommend the City Council award this master agreement to the lowest responsive and responsible bidders by line. Information related to this solicitation is available upon request.
*Denotes successful bidders
Bidders Address Amount
*Rentokil North America, Inc. 920 South Freeport Pkwy. Multiple Lines
dba Target Specialty Products #220
Coppell, TX 75019
*The J R Simplot Company 1625 Wallace Dr. Multiple Lines
Carrollton, TX 75006
*Winfield Solutions, LLC dba 1221 Champion Cr. Multiple Lines
Winfield United #107
Carrollton, TX 75006
OWNERS
Rentokil North America, Inc. dba Target Specialty Products
John Meyer, President
David Helt, Vice President
The J R Simplot Company
Garrett Lofto, President
Winfield Solutions, LLC dba Winfield United
Beth Ford, President
Brett Bruggeman, Vice President
Loren Heeringa, Secretary
Bill Pieper, Treasurer