STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: January 8, 2020
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize a two-year master agreement for small cast iron fittings for Dallas Water Utilities - Fortiline, Inc. dba Fortiline Waterworks, lowest responsible bidder of three - Estimated amount of $185,000 - Financing: Dallas Water Utilities Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for the purchase of small cast iron fittings. Dallas Water Utilities maintains 5,000 miles of water mains throughout the water distribution system. The cast iron fittings are connected to the system’s potable water pipelines, which serve City residents and customer cities. The fittings utilized in this agreement will allow Dallas Water Utilities field crew personnel to repair, replace, and make required adjustments to water pipe lines within distribution systems, as well as to repair residential and commercial piping, water meters, bypass valves, and other apparatuses as needed at existing locations and new installations.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors. Additionally, in an effort to secure more competition, the Office of Business Diversity sent notifications to chambers of commerce and advocacy groups to ensure maximum vendor outreach.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On August 9, 2017, City Council authorized a two-year master agreement for cast iron fittings with HD Supply Waterworks, LTD. by Resolution No. 17-1156.
FISCAL INFORMATION
Dallas Water Utilities Fund - $185,000.00 (Estimated amount)
|
Fund |
FY 2019-20 |
FY 2020-21 |
Future Years |
|
Dallas Water Utilities Fund |
$92,500.00 |
$92,500.00 |
$0.00 |
|
Total |
$92,500.00 |
$92,500.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Plan adopted on October 22, 2008, by Resolution No. 08-2826, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$185,000.00 |
Goods |
N/A |
N/A |
N/A |
|
• M/WBE goal waived due to no M/WBE availability. |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BC19-00011119. We opened them on October 11, 2019. We recommend the City Council award this master agreement to the lowest responsive and responsible bidder by line. Information related to this solicitation is available upon request.
*Denotes successful bidder
Bidders Address Amount
*Fortiline, Inc. 11200 Seagoville Rd. Multiple Lines
dba Fortiline Waterworks Balch Springs, TX 75180
Core & Main LP 4333 Irving Blvd. Multiple Lines
Dallas, TX 75247
APSCO 3458 U.S. Hwy. 175 Multiple Lines
Kaufman, TX 75412
OWNER
Fortiline, Inc. dba Fortiline Waterworks
Mike Swedick, President