STRATEGIC PRIORITY: Quality of Life
AGENDA DATE: January 8, 2020
COUNCIL DISTRICT(S): 4, 5, 9, 13
DEPARTMENT: Park & Recreation Department
EXECUTIVE: John D. Jenkins
______________________________________________________________________
SUBJECT
Title
Authorize a construction services contract for playing surface and irrigation system renovations of soccer fields at Kiest Park located at 3080 South Hampton Road, Crawford Memorial Park located at 8700 Elam Road, Samuell-Garland Park located at 12200 Garland Road and Harry S. Moss Park located at 8000 Greenville Avenue with Sports Field Holdings LLC d/b/a Sports Field Solutions through the Texas Association of School Boards - Not to exceed $1,114,728.00 - Financing: Samuell Park Expense Trust Fund ($555,015.00), Park and Recreation Athletic Field Maintenance Fund ($152,592.00), and General Fund ($407,121.00)
Body
BACKGROUND
On October 15, 2019 and October 30, 2019 (revised on December 17, 2019), Sports Field Holdings LLC d/b/a Sports Field Solutions, a Texas Association of School Boards (BuyBoard) vendor, provided a bid proposal for playing surface and irrigation system renovations of soccer fields at Kiest Park located at 3080 South Hampton Road, Crawford Memorial Park located at 8700 Elam Road, Samuell-Garland Park located at 12200 Garland Road and Harry S. Moss Park located at 8000 Greenville Avenue.
This action will authorize a construction services contract with Sports Field Holdings LLC d/b/a Sports Field Solutions for playing surface and irrigation system renovations of several soccer fields, in an amount not to exceed $1,114,728.00.
The scope of work for the soccer fields includes:
• Removal of existing vegetation on the athletic field
• Laser grade and compact to proper density and planarity to ensure proper drainage
• Utilization of existing soils for proper and level surfacing grade
• Design and installation of athletic field irrigation system ensuring proper head to head coverage to include as built drawings, loop main with 4-inch ball valve for emergency shutoff, Wi-Fi controller with wireless rain/freeze sensors, quick connect hose at playing field and flow sensor
• Provide and install Tif-419 sod on playing field
• Clean up site and haul away any materials
The Texas Association of School Boards (BuyBoard) cooperative agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
ESTIMATED SCHEDULE OF PROJECT
Begin Construction January 2020
Complete Construction August 2020
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On November 21, 2019, the Park and Recreation Board authorized a construction services contract with Sports Field Holdings LLC d/b/a Sports Field Solutions through the Texas Association of School Boards, for playing surface and irrigation system renovations of soccer fields at Kiest Park located at 3080 South Hampton Road, Crawford Memorial Park located at 8700 Elam Road, Samuell-Garland Park located at 12200 Garland Road and Harry S. Moss Park located at 8000 Greenville Avenue.
FISCAL INFORMATION
Samuell Park Expense Trust Fund - $555,015.00
Park and Recreation Athletic Field Maintenance Fund - $152,592.00
General Fund - $407,121.00
Council District Amount
4 $ 259,615.00
5 $ 148,238.00
9 $ 406,777.00
13 $ 300,098.00
Total $1,114,728.00
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Plan adopted on October 22, 2008, by Resolution No. 08-2826, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$1,114,728.00 |
CO-OP |
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Plan does not apply to Cooperative Purchasing Agreements (CO-OPs). |
OWNER
Sports Field Holdings LLC d/b/a Sports Field Solutions
Chase Jardin, Chief Executive Officer
MAPS
Attached